Manage the routine accounting functions including Accounts Payable, Accounts Receivable, bank reconciliations, cash management, general ledger, and tax reporting.
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Manage vendor invoices and inquiries for payments
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Disburses petty cash by recording entry; verifying documentation.
Processing accounting receivables and incoming payments in compliance with financial policies and procedures
Preparing bills receivable, invoices and bank deposits
Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Verify discrepancies by and resolve clients' billing issues
Collection calls to accounts over 30 days
Weekly management report of accounts over 60 days and accounts under "watch"
Balance 5 commercial checking accounts on a monthly basis
Wire transfer funds as needed between accounts
Timely reconciles cash application and disbursements.
Monitors cash transactions to ensure that bank account balances to the report and any unusual items are investigated.
Receives incoming wire transfers and processes outgoing wire transfers. Posts wires
Manage month end close process including preparation of monthly journal entries and account reconciliations.
Update general ledger including chart of accounts for LP
Collection of tax related information, reporting to taxation authorities at the federal, state and local levels in a timely manner
May include; Weekly tax deposits, Quarterly tax reporting, Semi monthly tax deposits, 1099s and 1095s
Oversee, monitor and work to improve accounting procedures, policies and internal controls including communication to staff.
Ensure the integrity of the general ledger, subsidiary ledgers, and other financial systems and applications.
Prepares internal management reports for monthly financial results to senior management.
Process payments of employee's expense reports on a weekly basis
Workers Compensation reporting
Process commission report to communicate to management for payment
Property tax reporting
Provide all necessary documents and reports to CPA for end of year closing
Respond to inquiries from the Equity Partners regarding financial results, special reporting requests and special projects.
Benefits administration for employees
Employee healthcare and dental insurance
o New hire enrollment
o Liaison with insurance provider regarding additions, changes and cancellations
StaffCARE (LP employees) payments
SAR/SEP administration ensuring all payments are made in a timely manner
Variety of other duties as assigned
Notary for legal documents; maintain credentials and log
Assist with audits as necessary
Works with the external public accountants in planning and completing the annual financial audit.